Cs: Controlling a Stage – Give ad hoc direction

The Controlling a Stage process has two main outputs, which are inputs to the Project Board Activity “Give ad hoc direction.” These are the Highlight Report and the Exception Report. There is also one input from the Give ad hoc direction activity, which is “Guidance and Advice.” Here is a bit more about these.

The Highlight Report

• This is a regular report on the stage progress. It is created by the Project Manager and sent to the Project Board on a time-driven frequency, e.g.: every two weeks.

• The report provides a summary of the stage versus the stage plan, and also information on tolerances, potential issues, products completed, next work packages and corrective actions.

The Exception Report

• This report is only created if the current stage will not finish according to the plan and within tolerances, so the Project Manager must alert the Project Board.

• The Exception Report provides an overview of why the stage will most likely go out of tolerance, and then includes different options to get the project back on track. It also assesses the impact on the business case, as this issue will most likely increase the cost of the project.

• The Project Manager recommends one of the options in the Exception Report to the Project Board

Note: If the Project Board agrees with the Exception Report (if they agree with the recommended options or one of the other options), they will request an Exception Plan, which will replace the current Stage Plan and therefore allow the Project Manager to complete the current stage.

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